A seller package is the short stack of documents the person selling a home signs at closing: the deed that transfers title, a seller's affidavit, the settlement statement, tax certifications and payoff authorizations. It is shorter than a borrower's loan package, but it still has to be signed in front of a notary and returned to the title company in time to fund. In El Paso that seller is often somewhere else — a retired couple who moved to Arizona and are selling the house in the Lower Valley, heirs scattered across three cities, a soldier who left Fort Bliss before the buyer's loan cleared, or a grandmother in a Westside nursing home. Cash closings have the same need on the buyer's side. QWIK Mobile Notary takes the package to the signer, anywhere in El Paso County.
The deed is the document that matters most. Under Texas Property Code Section 12.001 a deed must be acknowledged before a notary before the El Paso County Clerk will record it, and the acknowledgment must name every grantor exactly as title is held, in the right capacity — individually, as independent executor, as trustee, or as attorney-in-fact under a recorded power of attorney. The seller's affidavit and the non-foreign status (FIRPTA) affidavit are sworn statements, so the seller signs them in the notary's presence under oath. The 1099-S certification, payoff authorizations and the settlement statement are usually acknowledged or simply witnessed according to the title company's instructions. Our job is to follow those instructions to the letter, confirm identity against an unexpired photo ID, and complete every certificate with a Texas venue.
Title companies and escrow officers text or call (915) 302-0902 with the closing date, the signer's address and how the documents arrive — e-docs we print on letter and legal, or an overnight package. We confirm the flat signing fee, meet the seller at home, at work or at a care facility, and present each page in order without explaining or interpreting the terms; questions about proceeds or the sale go back to the escrow officer on the spot. Signed originals are scanned back within hours and dropped at the title office or shipped the same day. Individual sellers can also book directly, and if a seller is out of state, a Texas remote online notarization is available when the title company accepts it. We do not prepare deeds or give legal advice.
Documents we notarize
- General Warranty Deed and Special Warranty Deed
- Seller's Affidavit (debts, liens, occupancy)
- Non-Foreign Status Affidavit (FIRPTA)
- Closing Statement / Settlement Statement
- 1099-S Certification and Substitute Form 1099-S
- Payoff Authorization and Wire Instructions acknowledgment
- Termination of Right of First Refusal
- Substitution of Trustee and Release of Lien
- Title Transfers and Owner's Affidavit for the title commitment
- Power of Attorney for closing, when the seller signs through an agent
- Cash-buyer closing packages (settlement statement, affidavits, disclosures)
- Executor, trustee and heirship documents that accompany the deed
- Seller disclosure acknowledgments and HOA transfer forms
Signing in the right capacity: heirs, executors, trustees and attorneys-in-fact
Many El Paso seller packages are not signed by a simple husband and wife. An estate sale is signed by the independent executor named in the letters testamentary; a trust sale by the trustee named in the certificate of trust; a sale for a parent in a nursing home by an agent under a durable power of attorney that the title company has approved and will record. The notary certificate must match: the signer appears in a representative capacity, and the ID we check belongs to the executor, trustee or agent, not to the estate or the parent. We ask the escrow officer to confirm capacity and vesting before we leave the office so no page has to be re-signed.
Cash closings and out-of-town sellers
A cash purchase has no lender, so the buyer's package is short — settlement statement, affidavits, a few disclosures — and the whole closing can happen at the buyer's kitchen table in Horizon City or the seller's living room in Socorro on the same evening. When the seller has already left El Paso, the title company overnights the package to them and books a notary in that city; when the seller is here and the buyer is elsewhere, we handle the El Paso side and coordinate the scan-back so funding is not delayed. For a seller anywhere in the United States, a Texas online notarization can replace the overnight package if the title company and the county recording requirements allow it.
What to bring
- Unexpired government photo ID for every seller or buyer signing (lenders and title companies often ask for two)
- Letters testamentary, certificate of trust or recorded power of attorney if signing for an estate, trust or another person
- The title company's signing instructions and return shipping label
- A forwarding address and wiring instructions already confirmed by phone with the escrow officer
How a mobile appointment works
Title company or seller books the signing
Text or call (915) 302-0902 with the closing date, signer address and document delivery method. We confirm the flat fee, print e-docs on letter and legal paper, and verify vesting and signer capacity with the escrow officer.
We meet the seller wherever they are
Home, office, nursing home or hospital in El Paso County. We check ID, administer oaths on the affidavits, take the acknowledgments on the deed and present every page in the title company's order — without interpreting terms.
Scan-back and return the same day
Completed originals are scanned to the escrow officer within hours and delivered to the title office or shipped with the provided label, so the deed can be recorded with the El Paso County Clerk and the sale can fund on time.